But what happens when you know Tuesday will be no good because you’ll have no unscheduled time? Start your day off right with a morning routine that reinforces productivity. All Rights Reserved. At the end of your work week, set aside 15 minutes (or more if necessary) to plan your next Monday through Friday. Yup, it’s that simple. Many scheduled tasks and events tend to be organized on a seven day basis, so use a weekly planner to help you decide what to do when. Whether you’re a pen and paper to-do list type or a block-by-block scheduling kind of person, you have lots of options to switch it up and see what else works for you. Whenever you get given something to do that doesn’t genuinely merit a same day response, put it on your list for the next day that you think you’ll have some time. Start the week with a meeting to catch up on all your tasks and find out what your colleagues are working on and try to work the day around low-demand tasks. 1. This may mean learning. If you’re tired of your daily routine and want to shake things up a little, then I have good news for you: There are plenty of different ways to set yourself up for success each day. You now know what needs to be done. This gives the interviewer the impression that you have your priorities set for the day. How to Plan Your Day for a Healthy And Productive Life. That is, finding out if morning,... You can also model your day after looking at what successful people … This is how I plan my day and I hope it helps you get organize to plan yours too! Still, there are some guidelines that can help you in prioritizing your work and answering questions about your time management skills. Rather than plan work for your small business too far in advance, do it daily, modifying your agenda for the next day according to new priorities and unfinished business from the day before. Take 5-10 minutes at the end of your workday to write in a journal and evaluate the day. (Fast Company), If fulfillment from your position, along with productivity, is what you’re after, try tricks like having a single goal each day to drive your motivation. (The Daily Muse), Caroline Liu is a freelance writer, graphic designer, and computer programmer studying at Wesleyan University. Do not simply go through a mental checklist each day. Cut it short - if you’re willing and able, be the one who draws things to a close. Having a clear plan for your day helps you make the most of your time and actually accomplish the important things in life. Usually, inform them that you tend to complete the most important work first. 1. Whip up a journal or a planner and put your action plans for the next day … And the same principle applies -- do something about everything. If you want to have a structured day, you first need the right place to work. The key is to take the time to put down what you want to get done today. Re-think your plans for the day. For example, let’s say... Plan your day before the day itself. How to Plan Your Day Know what time you've got. This may start in the morning, the day before, or even a week or two prior. [1] X Research source Whatever you choose, commit to your choice. Choose whatever best suits your wants and needs. Do not try to have one planner for work, one for school, etc. Before going to sleep, make sure that you’re going to start your day with a purpose. Here are some ideas on how to plan your day at work, at home or when you’re out and about, so that you get to spend more of it doing what matters most... Before you can plan it, you need to know what time you have available. Organize your workspace. Some calendars offer weekly, daily, or hourly planners. But what about those things in your life that won’t get done this week? If you LIKE this video, tell me with your THUMBS UP! Sure, they can be shunted over to the next available day; but you’ll end up with less time and more pressure. An 18-Minute Plan for Managing Your Day Yesterday started with the best of intentions. Many time management experts advise planning the night before, but I’ve found this way of operating to be partially flawed. Writing our your day plan is a good time management practice. If you’re not prepared to do that, you’ll have to schedule them (probably on a weekly basis) if you want to actually do them. Take 5–10 minutes at the end of your workday to write in a journal and evaluate the day. For example, let’s say you’re at work for eight hours. So, going back to the 2.5 hours -- you’ve now got tasks to do, roles to perform, projects to complete and goals to work on. Here’s everything you need to know about structuring your work day: ... For leaders, they can include working on strategic goals, long-term planning, investing in talent, and building a brand. Earlier, I said ‘partially’ because planning the night before does have its uses. 1. Planning . Now you only have two and a half hours to work on unscheduled tasks and projects. Do something about them each day you have some unscheduled time. At Day Designer, we’re here to inspire you to take back your day. Think in Advance. You don’t have to be specific (that’s what step five is for); just aim to write down at least one task for the morning and afternoon of each day. Plan your work regularly. Anyway, these account for, say, another 30 minutes. Write. The best possible starting point is to spend 10 minutes in the evening planning your next day. Obtain a calendar or planner. 3. Write out your plan every day. (Freelancers Union), Are you a freelancer who gets to set your own hours? When planning each day, you need to work around any regular or scheduled activities you have on (events, appointments, meetings etc.). Set aside a spot in your home as your work area, choosing a place that will help you focus and avoid distractions. Make time each week for longer term roles, goals and projects. (AllBusiness), Another way to motivate yourself to get stuff done is by visualizing what your tasks are instead of writing (or typing) them out. Make sure the calendar has appropriate space for you to list your tasks. One of the best time management strategies is to batch tasks, but that may be taking it too far. Monday - task or project appears in your life. I walked into my office in the morning with a vague sense of what I wanted to accomplish. No problem. How you start the day sets the tone for the rest of it. Most days, you get things to do. Try time boxing each one of those things. Prepare future lists as you go through each day. Being organized will have a significant impact on your productivity. For example: Block … First, pick a day that you’ll use to establish your weekly work plan. A notebook can also be used. Once you’ve prioritized your most important work (in whatever method you choose), it’s time to actually choose how to attack the day. Review your goals each week. It is important that your plan is written down somewhere: On a calendar, notepad, or stored on your computer. What you’ve done now is identify everything on your radar. Before you can plan it, you need to know what time you have available. Plan ahead. Even an extra 10-20 minutes will ensure you aren’t rushed or running late. If you know that five of those hours are accounted for, that leaves you with three hours, right? Check out these schedules of other freelancers to get an idea of how you can spend your time. When you go through the process of planning, you are giving instructions to your mind of what you want to achieve out of your day, week, month, and year. Instead, you can start small by organizing your to-do list differently to see what works for you best. That is, finding out if morning, afternoon, or evening are the most productive periods for you to work, and sticking with it. The most important thing when choosing your planner is that it lets you enter data easily, and allows you to view an appropriate span of time (day/week/month) in … When it does, you have two options: Copyright © 2009-2020 Tim Wilson. If you’ve consistently got too many, you won’t give them the attention they deserve; this probably means you need to cut some less important commitments. There is so much... 2. Organizing when to do something is fairly simple: Do it tomorrow, or on the next available day you can. Grab a notebook and a pen that you will carry with you for a few “You can’t plan your workweek if you don’t know what your goals are,” Gritz says. Decide how much time to give to each item on your task list based on the time available and urgency of each task. She is pursuing majors in Feminist, Gender, and Sexuality Studies and Computer Science in order to bridge her passions for tech, design, and social justice. And yes, that means every, single day. When you work from home, you become responsible for more decisions - including your plans and priorities. Some scheduled events will overrun (more on that below). As Brian Tracy says, “Every minute you spend planning saves 10 minutes in execution.”. It’s hard to feel organized and on top of things if you’re unprepared. If you want to know how to plan your day, this is one the most important time management strategies you can learn. My most important tip for how to plan your day is to actually write out your plan. People who plan their days get most of their work done. We promise you can make this a reality for yourself if you set out to do it! Review your goals and projects, and add those tasks to your calendar. Now that you’ve released all anger and frustration, you’re in a position to … 1. Make your to-do list. And often, getting a large, hairy, yet important task out of the way first thing gives you momentum, inspiration, and energy to keep moving. (Zapier), The ultimate routine doesn’t just stop during your hours at the office—it accounts for nutrition, exercise, and plenty of rest. It’s called weekly for a reason and you’ve got to make that a habit to make it work. Planning is the key to effective time management. If events eat up your buffer time and beyond, you’ll have to use whatever time is left to work on whatever needs doing first. Monday: Low Energy Day According to this plan, your energy will be lowest at the start and end of the week. The most common strategies for success involve structuring the day by the time. Your plan may not work, but it is not the plan that counts, it is the process of planning that matters. (Pick the Brain), And don’t try to switch it all up overnight—you’re better off making simple changes . Once you know what you have to do, taking a few minutes to organize what to do, when to do it, and for how long, is an essential exercise for knowing how to plan your day. How you plan your day to day activities on the work can make or break your productivity. Too much means wasted time; too little creates stress and pressure. Write it down in your daily planner under ‘Tuesday’. This is invariably worth far more than the effort it takes to do -- it’s the ultimate bang for your buck. Whatever time you have available to get things done, plan to leave a percentage of it as ‘open’ time for the inevitable disruptions that will interrupt your day. Plan your day the night before. 4) Make A Weekly Plan. Ditch the emails and do something exciting for yourself first. (Site Point), Not ready to completely let go of your regular routine? There is so much going on in our heads that it’s almost impossible to process and gather thoughts without some form of outlet. Tuesday - start and/or complete task or project (depending on urgency). 5) Make A Daily Plan In a nutshell, here is how to own your day: Plan and prepare your day the night before so you can start your morning highly focused and calm. Warm up Immediately After Getting Up. Proactively block time for your priorities and goals before you plan anything else. Phrases such as, "I want" and "I will" can be used sparingly and should relate to your feelings by the end of your plan. It takes time, trial and error before you get to the point at which you allow the optimum amount of buffer time. A vision should include details about what your end goal will be like. Ask Question. (Forbes), If you need a more detailed structure to stay on task, check out this hour-by-hour plan for an ideal work day. 12 Better Ways to Structure Your Workday for Maximum Productivity The most common strategies for success involve structuring the day by the time. Choose a scheduling tool that suits your situation, the current structure of your job, your personal taste, and your budget. How To Plan Your Day For Optimal Productivity. A study by UCLA psychologists revealedthat by verbalizing your feelings — whether you … (The Huffington Post), You can also take a peak at what the rich live like, though Ramsay at Blog Tyrant explains why that may not be the best goal to strive for. The point is to do something about everything on your list, because it’s all important. You also have to factor in food and bathroom breaks (perhaps not at the same time though. Here are 12 different ways that you can structure your workday and keep things interesting. By taking just 5-10 minutes each morning (or the night before) to strategically plan out your day, you'll be able to get significantly more out of your day. This sort of thing happens all the time. Prepare your own list one day before the actual day, and list down all the things that you have to complete within the day. You’re relying on your ability to sit down and remember everything that you want to do at a point in the day when you’re probably most tired. Your weekly planning ritual won’t make a difference if you do it once a year, or even once a month. Planning. Here’s how to schedule your tasks to achieve peak creative performance. Make sure it has all of the equipment you will … According to Hal Elrod, author of The Miracle Morning, “How you wake up each day and your morning routine (or lack thereof) dramatically affects your levels of success in every single area of your life.Focused, productive, successful mornings generate focused, productive, successful days.” 2. Everything should be in on… (TeamGantt), You can also model your day after looking at what successful people do, and seeing what works best for you to emulate. It makes sense to schedule your roles, goals and projects in the same way. What happens when a meeting or appointment goes on longer than anticipated? Planning your day is one of the most important things you can do everyday. … 6. Knowing how to plan your day makes a massive difference to what you achieve and how you feel about it. Ready, set, PLAN! 5 Simple Tips to Better Organize Your Workday 1. The first few hours of the work day can have a significant effect on your level of productivity over the following eight—so it’s important you have a … (Blog Tyrant), Are you someone who needs creative energy to get work done? At the end of the workday, most want to run for the hills — and by doing so — bring their work and associated stresses home with them. The first and most important step to take towards working more efficiently is to have a daily plan in place. If you want to make the most of your day, planning it properly is essential. It’s the difference between time invested developing your roles or goals, and time wasted reacting to the distractions, disruptions and deceptions that bombard you. What you’ll end up with is a finite list of things to work on. Describe the consequences of fulfilling your plans. If you want to keep going with it, you have to decide whether or not it’s worth the cost of the knock-on effect of not doing the other things that have to be done. Always plan ahead. Your productivity will skyrocket when you do this, and I’m talking about being productive with regards to what matters most, not just to be busy. Using the example above, let’s say you have a list of 11 things to do in your 2.5 hours. (Quartz), Want a more productive morning? You can use a tool like Google ... 2. Everything else will have to either be done later, or left until a later date. Give each one a chunk of time according to the urgency it warrants (everything matters, otherwise you wouldn’t have written it down). Simple... shunt it to Wednesday, or the next available day you’ll have some time. Learn more about Caroline, Actionable Steps to Fight Workplace Racism. Listing on paper what you want to accomplish for the day is an effective way to remember the things you need to do. So here they are—the top ten essential ways to plan your most successful day: Plan on waking up a little earlier each day. During interviews, explain to the interviewer what kind of work do you normally complete first. This is to prevent you from forgetting any important tasks that you need to do. This takes practice and a degree of self-discipline, particularly when you start a task and get into the flow with it.